RFQ guide
Build the quote around the exact requirement, commercial assumptions, and submission method.
A practical government RFQ response guide covering instructions, line items, specifications, supplier research, pricing, documentation, and final review.
Read the complete request
Confirm the due date and time zone, delivery method, questions process, amendments, line-item structure, required representations, and basis of award.
- Submission instructions
- Amendments and questions
- Evaluation and award basis
Validate the offered solution
Match the requested product or service, document allowed alternatives, confirm supplier information, and identify every assumption that affects price or delivery.
- Specification match
- Availability and lead time
- Freight, taxes, warranty, and terms
Review the final quote
Reconcile quantities, units, totals, signatures, attachments, certifications, delivery dates, and file names before the authorized person submits.
- Arithmetic check
- Compliance check
- Authorized submission
Frequently asked questions
Is the lowest quote always selected?
Not necessarily. The solicitation may consider responsiveness, responsibility, technical acceptability, delivery, past performance, or other stated factors in addition to price.
Can I offer an alternate product?
Only when the RFQ permits alternates or equivalents and the offer documents how the proposed item meets the stated requirements.